5 Ways Managed Print Services (MPS) Boost Business Efficiency in 2025

Why Businesses Need Managed Print Services in 2025

Printing may feel like a small part of business operations, but unmanaged print environments can drain time, money, and resources. That’s where Managed Print Services (MPS) steps in.

At Krishna Technologies, we specialise in delivering MPS solutions in Gujarat and across India—helping organisations cut costs, reduce downtime, and improve workflow efficiency.

Here are 5 proven ways Managed Print Services can boost business efficiency in 2025.

1. Lower Printing Costs with Smart Fleet Management

Unmonitored printers often lead to high maintenance expenses and wasted resources. MPS optimizes your printer fleet by:

• Placing devices where they’re most needed

• Consolidating under-utilized devices

• Reducing energy consumption

👉 Companies typically save 20–30% on print costs with the right MPS strategy.

2. Minimize Downtime with Proactive Printer Maintenance

Traditional service waits until printers break down. MPS ensures proactive monitoring:

• Automatic service alerts

• Preventive maintenance schedules

• Faster technician response times

This translates into reduced downtime and consistent productivity.

3. Never Run Out of Toner Again – Automated Supply Management

With MPS, you’ll never worry about ink or toner shortages:

• Automated supply tracking

• On-time delivery of toner and cartridges

• Pay-per-use billing for cost control

4. Improve Document Security with MPS Solutions

Security is a growing concern in every business. Managed Print Services provide:

• Secure print release (authentication required)

• Data encryption for sensitive files

• Controlled color printing policies

• Integration with document workflows

This ensures your confidential data stays protected.

5. Data Analytics for Smarter Print Decisions

MPS isn’t just about printers—it’s about insights:

• Usage reports by department

• Cost-per-page tracking

• Trend analysis for future planning

With these analytics, businesses can make data-driven decisions and control print budgets effectively.

How Krishna Technologies Helps with MPS in India

At Krishna Technologies, our MPS process includes:

1. Assessment & Audit – Identify current inefficiencies

2. Tailored Proposal – A cost-effective, customized solution

3. Implementation & Monitoring – Real-time device tracking

4. Ongoing Optimization – Continuous improvements in efficiency

Whether you’re a corporate office, educational institution, or printing press, our solutions are designed to meet your unique needs.

Conclusion: Unlock Efficiency with Managed Print Services

Managed Print Services (MPS) offer a simple yet powerful way to cut costs, boost efficiency, and secure workflows. Businesses that adopt MPS in 2025 will enjoy greater productivity and reduced printing expenses.

👉 Contact Krishna Technologies today for a free MPS consultation and discover how we can transform your print environment.